The administration works as a team in an everyday life, where we are the natural focal point for many diverse tasks and where it is therefore not only about our own tasks, but to a large extent also about common tasks. We are an administration in development, where organisation, collaboration, knowledge sharing and a positive feedback culture are the focal point of our work and daily life both internally in the administration, at the department and across the university.
We are a group of dedicated employees who take ownership of our tasks with great flexibility in the task solution and believe that everyone contributes to common development through a positive and professional attitude. We have a collaborative culture where we are happy and proud of our work and the results we achieve together.
The work assignments as an office student at the Department of Chemistry and Bioscience are exciting, challenging, and there are plenty of them. As a trainee, you can also expect a good working environment where you meet several wonderful teams, happy and helpful colleagues as well as the opportunity to influence the planning of your own tasks. We have lots of smiles and high spirits!
We are constantly looking for office trainees - Find vacancies here
Trainee tasks
Our everyday life is very much about helping both the department's researchers and students, and the following are some of the tasks you as an office trainee help to solve:
- Bookkeeping, including invoicing, travel settlements
- Preparation of budgets and accounts, both for operations and projects
- Tasks in many of the university's administrative systems - finance, budget staff and resource systems
- Payroll administration / control
- Purchase of office supplies and furniture
- Data collection
- Journalization
- Study administration / administration e.g. exam planning
- Communication - Eg. planning / holding events
- PhD administration - Insight into processes that are part of a PhD course
"As a office trainee at the Department of Chemistry and Bioscience, you will have your own tasks and areas of responsibility. You are seen as part of the team, on an equal footing with your colleagues – you are not 'just a student.' Emphasis is placed on your competencies and how you can best develop during your time as a student.
You will receive thorough training to equip you for your tasks. Your workspace will be in a shared office with five other finance staff members in different positions. Therefore, there is always an opportunity for collaboration, and questions about your work are seen as a positive rather than a negative. The focus is on your development, and if you demonstrate responsibility and willingness, you also have the opportunity to take on additional tasks.
Most of your time as a office trainee will be spent in the department's finance division, where you will work on the day-to-day financial operations. Apart from classroom sessions, you will also work with various other teams, handling tasks related to studies, HR, and project economics. This offers ample opportunity to explore different areas and find your personal interests.
The Department of Chemistry and Bioscience is a workplace that highly values your abilities and skills while allowing you to work independently – the key principles in the workplace are indeed 'freedom with responsibility." - Maja trainee.
Department of Chemistry and Bioscience as a workplace
The primary task of the Department of Chemistry and Bioscience is research and research-based teaching in chemistry, environment, biology and biotechnology. The department contributes to innovative research and knowledge sharing in collaboration with the business community, both nationally and internationally.
At the department, you will be part of the administration that currently consists of 16 employees who work with a wide range of tasks within study administration, communication, PhD and management support, project administration, finance and fundraising. Together with 2 research sections, the administration constitutes one unified institute located in Aalborg and Esbjerg, respectively. The day-to-day management is handled by the head of department, the deputy head of department for research and education, respectively, and the head of the administration in collaboration with the department's two section heads.
